About zooom
Integrity, focus, and excellence – our company values not only define our work, they are exactly what we look for in our team members.
For more than 25 years, zooom has been an owner-led communications agency dedicated to building better brands through holistic marketing strategies and long-term client relationships. We prioritize passion, creativity, and calculated daring in our work. Zooom specializes in sports, adventure, lifestyle, and imaging industries, combining authentic expertise and end-user insights. Our boutique agency has a global presence with offices in Austria, Tokyo, and Venice Beach, and is known for organizing high-profile events like Red Bull X-Alps and Red Bull Illume.
Zooom is not your average creative agency, we pride ourselves on being approachable and down to earth. We're a dynamic team with nationalities from all over the world. Together, we inspire and aspire to push the boundaries of each and every project we engage in.
Join our dynamic team at zooom and work with top-tier clients across diverse industries such as sports (Red Bull, Schoeffel), lifestyle (SP connect, Gasteiner), retail (Yodobashi, ISHII Sports), and technology (Leica, Panasonic). Shape innovative campaigns for renowned brands and contribute to our global impact.
We're seeking a bilingual, results-driven Project Manager to join our team. If you are a proactive, adaptable and solutions-focused individual with a passion for bringing creative ideas to life – come work with us!
Position overview: Project Manager
As a Project Manager, you will play a pivotal role in supporting the successful delivery of creative projects from concept through completion. Working closely with the Business Producer, you will help prepare client proposals, presentations, quotations, and other materials required for new business pitches. Once a project is secured, you will coordinate its day-to-day execution, managing schedules, budgets, scope, and resources to ensure smooth delivery.
Drawing on your experience in the creative industry and understanding of creative workflows, you will serve as a key liaison between clients, internal teams, and external partners. Your ability to communicate effectively in both Japanese and English, anticipate challenges, and keep stakeholders aligned will be essential to delivering an exceptional client experience. While the Business Producer provides overall project direction and strategic oversight, you will ensure the operational aspects of each project run smoothly from kickoff through final delivery.
Key responsibilities
Support the Business Producer in preparing client proposals, presentations, quotations, and other materials for new business pitches
Conduct research on clients, industries, market trends, and project requirements to support strategic planning and decision-making, by making use of latest AI technology
Coordinate project execution from kickoff to delivery, ensuring effective communication across clients, internal teams, and external partners
Prepare project documentation, meeting notes, status reports, and other operational materials to support efficient project delivery
Manage project schedules, budgets, scope, and resources, proactively identifying risks and implementing solutions to keep projects on track
Serve as a primary day-to-day point of contact for clients, responding to inquiries and ensuring clear, timely communication
Build and maintain strong working relationships with clients, team members, and external partners to foster a collaborative and results-driven environment
What we're looking for
Business-level Japanese and professional working proficiency in English, with excellent written and verbal communication skills
4–5 years of project management or project coordination experience in a creative environment, such as a creative agency or production company
Strong understanding of creative workflows, including experience supporting client proposals, quotations, project planning, and production processes
Proven ability to manage multiple projects simultaneously while maintaining budgets, timelines, and project scope
Excellent organizational, time management, and prioritization skills, with strong attention to detail
Strong problem-solving skills, a proactive mindset, and the ability to work independently in a fast-paced environment
Proven ability to collaborate effectively with cross-functional teams, clients, and external partners in an international environment
Proficiency in Microsoft Office and project management tools (e.g. Jira, Confluence or similar)
Proficiency in AI-powered productivity and creative tools (e.g. ChatGPT, Claude, Gemini, Notion or similar) to support research, content development, documentation, and workflow efficiency
Reliable, adaptable, and committed to delivering high-quality work while meeting deadlines and budgets
Language Requirements
Business-level Japanese (JPLT N1 or native)
Proficiency in English (minimum TOEIC 850)
Employment Details
Full-time position with office attendance required
English-speaking international company environment with over 8 nationalities
New design office with latest technology in walking distance to Harajuku
Commuting costs compensation
20 days paid vacation plus New Years holidays
8 days of paid sick leave
Application Requirements
Applicants can apply from: Japan only
If you’re ready to make an impact and join a team that values excellence and innovation, we’d love to hear from you!
Your Journey
INTERNSHIP
Join us for several months as part of your studies and learn on the job working in one of the teams. It could be in design, events or communications. It’s a great chance to gain valuable experience.
JUNIOR
Your first step on the career ladder! This is the entry position for graduates looking to get started. You’ll be working on big projects right from the start and learning fast as you progress.
PRO
This is where the magic happens. You could be an account manager, graphic designer, videographer. You already have some experience and now you’re working directly with our global sports, lifestyle and photography clients.
SENIOR
You’re a great motivator and thrive on taking the lead, driving projects through from concept to completion, giving direction and sharing knowledge, while developing your own experience.
LEAD
Now is the time to help shape creative and strategic vision, for example as Art Director, Head of Communications or Content Creation. You’re already an experienced leader, full of ideas and ready to take on full responsibility.
TEAM LEAD
The most senior leadership role – you’ll be working directly with the CEO, leading and managing a department and working on budgets, planning, strategy development, business opportunities and human resources.
For me, it’s the people at zooom who make this workplace truly special and inspiring. My goal is to find talented professionals who will enrich and complement this unique environment. Ready to be part of it?
Ildiko Fabian-Toth, People Operations Manager
+436226884813
jobs(at)zooom.com
