Job Requirements
Required qualifications
- At least 3 years of relevant work experience.
- Business-level Japanese and English.
- Permission to work in Japan.
- Experience using PCs, IT tools, document software, and email software.
- Comfortable using or updating social media and websites.
- Experience with schedule management or project management.
- Experience managing calendars in a busy office environment.
Preferred qualifications
- Customer service experience.
- Experience using Windows or macOS in a work setting.
- Basic experience using iPhone, iOS, Android, or mobile apps.
- Microsoft Office experience, including Word, Excel, and PowerPoint.
- Knowledge of business flow systems or ERP systems.
Personal qualities
- Strong interpersonal communication skills.
- Good listening skills and clear written communication.
- Ability to identify problems and take action to solve them.
- Strong multitasking ability.
- Good time management and scheduling skills.
- Bright, flexible, proactive, and able to respond well to changing priorities.
A university degree is not required if the candidate has equivalent knowledge and experience.
Job Description
AINEO Networks is seeking an Executive Personal Assistant in Tokyo. This is a permanent full-time role for a bilingual professional with native-level Japanese, business-level English, strong organization skills, and experience supporting executives, office operations, scheduling, communication, and administrative projects.
About the role
AINEO Networks is expanding its business and partnerships and is looking for a motivated Executive Personal Assistant to directly support the Managing Director in the Tokyo office.
This role is broader than a traditional secretary position. Because AINEO is a growing venture company, the successful candidate will support executive administration, general affairs, HR and recruiting tasks, accounting coordination, internal and external communication, website updates, and business improvement projects.
This position fits someone who enjoys variety, can organize busy priorities, and wants to work closely with company leadership on international activities and business growth.
What does the Executive Personal Assistant do?
- Provide daily secretarial and administrative support to the Managing Director.
- Update company and service websites, including announcements, articles, and business information.
- Purchase and manage office supplies, stationery, and office equipment.
- Work with the finance team to support accounts payable and accounts receivable tracking and report key items to the Managing Director.
- Support business improvement, marketing initiatives, and business growth planning with the Managing Director.
- Manage and coordinate the Managing Director's business and personal schedule.
- Handle incoming phone calls, emails, and business messages.
- Take minutes during management meetings.
- Arrange business travel, including flights, hotels, and local transport.
- Coordinate events, speaking engagements, and meetings.
- Prepare emails, documents, letters, and other written communication.
- Provide administrative support for related nonprofit organization activities.
Why this role matters
The Executive Personal Assistant will work close to the center of the business. The role gives the right person practical exposure to executive decision-making, international communication, operations, marketing, finance coordination, and company growth projects.
For someone who wants to build stronger business, communication, and technical skills in a bilingual Tokyo office, this is a hands-on role with room to grow.
Who should apply?
This role fits a highly organized bilingual professional who enjoys supporting senior leaders, solving problems before they become bottlenecks, and keeping many moving parts on schedule.
- You are comfortable working independently.
- You communicate clearly in Japanese and English.
- You enjoy a role that includes both routine administration and new projects.
- You can manage calendars, documents, messages, and priorities in a busy office.
- You are flexible, positive, practical, and quick to act when something needs attention.
Job details
- Employer: AINEO Networks.
- Job title: Executive Personal Assistant.
- Location: Tokyo 23 Wards, Japan.
- Employment type: Permanent full-time.
- Job division: Managing Director Office.
- Salary: ¥4,000,000 to ¥6,000,000 per year.
- Industry: Hardware / technology services.
How to apply
Please apply through JOBS IN JAPAN. Candidates should prepare a resume or CV that clearly shows executive support, administration, scheduling, communication, and bilingual work experience.
Location
Japan, 〒103-0011 Tokyo, Chuo City, Nihonbashi-Ōdenmachō３ 12 サンセイビル
