【Job descriptions】
Assistant to Volkswagen Brand Director reinforces the administration of the overall Volkswagen business. They are to support seamless communication across departments and internal/external stakeholders for effective business operations.
【Main Responsibility】
1) Effectively supporting the VW Brand Director in running VW business operations.
2) Ensuring good communication between departments, its directors, other divisions and individuals involved in the VW business within VGJ, VFJ, dealers and VWG AG.
3) Setting deadlines, collecting materials, taking minutes and following up on tasks and requests in internal meetings.
4) Presentation & Speech preparation for Dealer Conferences, Board Presentations, Business reviews etc. Collect, consolidate, and cross check relevant information and slides from relevant divisions.
5) Leading overarching projects with focus on modernizing processes and approaches of Volkswagen business in Japan.
6) Management of a potential sponsorship with a J-League soccer club, creating a 360-degree activation plan for Volkswagen brand involving Marketing, PR, Sales and dealer network.
7) Managing the VW Brand Director’s cost center and financial forecasts
1) Education: BA or equivalent
2) Language skills: Japanese, English (proficiency in both is essential)
3) 2+ years of Professional Experience in at least one of the following areas:
- Executive assistant and/or involvement in core strategic business operations in a multinational corporation
- Project Management
- Creating/consolidating presentations and taking meeting minutes for executive meetings and conferences
4) General IT proficiency especially in MS PowerPoint, Excel, and Word as well as AI-tools
5) Ability to maintain a high degree of confidentiality and professionalism
6) Detail-oriented, accurate, and proactive in assisting smooth operations
7) Ability to prioritize and handle multiple tasks simultaneously in a fast-paced environment
8) Strong interpersonal skills with staff, managers, and external stakeholders
9) Creativity and willingness to find solutions and execute
Beneficial
-Interest in soccer
Shinagawa
