JLL supports the Whole You, personally and professionally.
Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology to our clients. We are committed to hiring the best, most talented people in our industry; and we support them through professional growth, flexibility, and personalized benefits to manage life in and outside of work. Whether you’ve got deep experience in commercial real estate, skilled trades, and technology, or you’re looking to apply your relevant experience to a new industry, we empower you to shape a brighter way forward so you can thrive professionally and personally.
ResponsibilitiesOverall RoleThe Facility Coordinator (Finance) will assist all team members and contribute to the client through Finance operation. Team provides services related to both soft and hard in the client office. There is also the aspect of working on behalf of the client. The Facility Coordinator (Finance)is primarily responsible for budget and order management and payment related to the team’s work. He/she is also responsible for general administrative tasks.
Major ResponsibilityThe primary point of contact for both the Head Office Finance Department and our Regional Finance Department
Budget and order management team
Tracking from PO Issuance to Receipt of Invoice and Payment
Communication with finance representatives at each office (approximately 20 locations) is required
Participation in team improvement activities.
Assist all team members to verify with Finance on all expenditure for facilities management, including invoice reconciliations, and contribute to cost saving initiatives.
Business Partner Registration Management
General Administrative Affairs of the Affiliated Office
Administration & Routine WorkEnter facility management projects occurring nationwide into Oracle JD Edward and issue purchase orders to vendors.
Process invoices from business partners for facility management projects occurring nationwide.
Update master register of all contact lists including emergency contact lists, master vendors contact lists and critical vendors contact lists and conduct random checks.
Support for operations related to facility management, various arrangements, administrative processing, and related tasks.
Handling inquiries from client employees as the general affairs contact point
Required qualifications, experience, skills and others.Knowledge and Skills RequiredMinimum three years’ experience in finance, facilities management experiences a plus.
English skill (Speaking and Writing)
To see things from Client standpoint, listen, observe to anticipate client’s needs, work proactive.
CompetencyHave respect for others and be a team worker.
Works well with others and can build key relationships with cross functional teams.
Excellent communication skills, both written and verbal, as well as interpersonal skills.
Time-management skills and the ability to work under pressure to ensure the efficient running of an event.
Able to see things from the clients’ stand points, listen and observe to anticipate clients’ needs.
Attractive PointAs a Facility Coordinator (Finance), you will have the opportunity to contribute to best-in-class facility management for a leading global IT financial institution.
If this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements below. We’re interested in getting to know you and what you bring to the table!
Personalized benefits that support personal well-being and growth:
JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health.
About JLL –
We’re JLL—a leading professional services and investment management firm specializing in real estate. We have operations in over 80 countries and a workforce of over 102,000 individuals around the world who help real estate owners, occupiers and investors achieve their business ambitions. As a global Fortune 500 company, we also have an inherent responsibility to drive sustainability and corporate social responsibility. That’s why we’re committed to our purpose to shape the future of real estate for a better world. We’re using the most advanced technology to create rewarding opportunities, amazing spaces and sustainable real estate solutions for our clients, our people, and our communities.
Our core values of teamwork, ethics and excellence are also fundamental to everything we do and we’re honored to be recognized with awards for our success by organizations both globally and locally.
Creating a diverse and inclusive culture where we all feel welcomed, valued and empowered to achieve our full potential is important to who we are today and where we’re headed in the future. And we know that unique backgrounds, experiences and perspectives help us think bigger, spark innovation and succeed together.
