Integrity, Risk & Compliance (“IRC”) Officer (“IRCO”) is employed on a level adequately to the roles and responsibilities (management level) and responsible for and supervises a risk-adequate and effective Integrity & Compliance Management System in VGJ. The position includes independent advice to the anagement and departments in VGJ, targeted trainings for the management and employees regarding legal and internal requirements to prevent corruption, embezzlement, fraud and money laundering. The position includes the implementation of the three lines model to assure that the Integrity & Compliance (I&C) culture is entrenched in VGJ.
VGJ’s IRCO has the duty to set the content of the integrity strategy as well as to ensure the conception and implementation of the sustainable anchoring of I&C within VGJ. The tasks of VGJ’s IRCO are to anchor a culture of I&C, to impart competences for I&C behaviour to managers and employees, to bring about decisions in relevant bodies taking I&C into account. VGJ’s IRCO
establishes I&C internally and externally as a recognized value driver to prevent financial, legal or reputational damage to VGJ.
VGJ’s IRCO ensures the implementation and maintenance of an appropriate Risk Management and Internal Control System (“RMS/ICS”) (once Standard ICS is rolled-out in VGJ in 2024) within VGJ.
He/she is responsible for the implementation and execution of appropriate Risk Management processes within VGJ. IRCO regularly reports on key risks, status of mitigation and control activities
as well as weaknesses to the management and other relevant bodies within VGJ and the Volkswagen Group.
【Key Challenges】
Establishment, monitoring and improvement:
・Establishment and management of an effective and efficient CMS and RMS/ICS at VGJ in
alignment with next levels accountable as well as localisation of the Group's Integrity strategy.
・Ongoing monitoring, assessment and effective as well as efficient improvement of Compliance
and Ethic programs in area of responsibility.
・Independent monitoring and development of improvements of the CMS.
・Independent advice regarding Compliance and Integrity questions to Representative Directors
and senior management of VGJ, as well as to employees in VGJ.
Whistleblower System-related:
・Handling Other Regulation Violations, including investigations and liaising with HR re:
sanctions.
・Supporting the Central Investigation Office with any queries re: VGJ-related hints received
centrally.
・Supporting VGJ’s Representative Directors with Root Cause Analysis for substantiated Serious
Regulatory Violations.
Risk:
・Determining the scope of the risk management processes for the individual business units
within VGJ.
・Guide the involved business units through the processes for RMS/ICS, and track business with
delays in implementing additional mitigating actions.
Support and reporting:
・Conduct Compliance tasks required by external parties (auditors, etc.) and next Compliance
level accountable.
・Representation of VGJ regarding topics of I&C with regards to internal and external contact
persons.
・Decision on Integrity and Compliance-related issues in complex business operations, which
might have material impact for VGJ.
Communication and training:
・Developing and/or localising training programmes on core Compliance, Integrity and Risk
topics, and delivering to VGJ employees.
・Developing and/or localising communication strategies and content on core Compliance,
Integrity and Risk topics, and delivering to VGJ employees.
・Delivering training on anti-corruption to VGJ's external business partners where required.
- University degree qualification in finance, commerce, business administration systems, law or similar degree.-
- Language skills: Japanese, English (proficiency in both is essential)
Professional Skills:
- Several years’ experience in risk management, audit and or compliance or similar areas within an international industry company, law firm or audit/consulting company.
- Demonstrable ‘know-how’ of relevant international and national laws.
- Clear understanding of finance, audit and investigation processes or experience in audit companies.
Shinagawa
