勤務地
東京都 23区
雇用形態
正社員
給与
350万円 ~ 500万円
服装カジュアル副業OK残業少なめフレックスタイム制
Project Assistant – Events & Experiential Marketing
We are looking for a motivated Project Assistant to join an international events and experiential marketing company in Tokyo.
This position is ideal for candidates who enjoy coordinating projects, communicating with different stakeholders, and supporting the delivery of events, exhibitions, brand activations, and corporate experiences.
You will work closely with project managers, clients, vendors, and internal teams to help ensure projects are delivered smoothly, on time, and to a high standard.
Key Responsibilities
Support project managers with the planning and execution of events and marketing projects
Coordinate schedules, meetings, documents, and project timelines
Communicate with clients, vendors, venues, suppliers, and internal team members
Prepare project materials, presentations, proposals, reports, and briefing documents
Assist with quotations, purchase orders, invoices, and budget tracking
Coordinate logistics including venues, equipment, transportation, accommodation, and staffing
Support event setup, onsite operations, and post-event activities
Track project progress, deadlines, and outstanding action items
Conduct research on venues, suppliers, competitors, and market trends
Maintain accurate project files and administrative records
Help resolve operational issues and last-minute changes
Provide general administrative and coordination support to the project team
Requirements
Experience in project coordination, administration, events, marketing, hospitality, production, or a related field
Strong organisational and time-management skills
Ability to manage multiple tasks and priorities simultaneously
Strong communication and interpersonal skills
Comfortable working with clients, vendors, and international colleagues
Business-level Japanese and English
Good knowledge of Microsoft Office or Google Workspace
Detail-oriented, proactive, and able to work independently
Currently based in Japan with valid working eligibility
Flexibility to support occasional evening, weekend, or onsite event work
Preferred Experience
Experience within events, exhibitions, experiential marketing, advertising, production, hospitality, or travel
Experience coordinating vendors, venues, schedules, or logistics
Experience preparing proposals, quotations, invoices, or project documentation
Experience working in an international or multicultural environment
Interest in creative projects, live events, brand experiences, or corporate events
Experience supporting projects from initial planning through onsite delivery
Ideal Candidate
You are organised, dependable, and comfortable working in a fast-paced project environment.
You enjoy supporting others, keeping projects on track, and making sure important details are not missed. You are also confident communicating with different people and can remain calm when schedules or requirements change.
This opportunity would suit someone looking to build a long-term career in events, experiential marketing, project management, or production.
What You Can Expect
Exposure to large-scale events, exhibitions, and brand activations
Opportunities to work with well-known domestic and international clients
A multicultural and collaborative working environment
Hands-on experience across project planning, logistics, and onsite operations
Training and career development toward Project Coordinator or Project Manager level
Competitive salary based on experience
職務経験
1年以上
キャリアレベル
新卒・未経験者レベル
英語レベル
流暢
日本語レベル
流暢
最終学歴
高等学校卒
現在のビザ
日本での就労許可が必要です
Requirements
Experience in project coordination, administration, events, marketing, hospitality, production, or a related field
Strong organisational and time-management skills
Ability to manage multiple tasks and priorities simultaneously
Strong communication and interpersonal skills
Comfortable working with clients, vendors, and international colleagues
Business-level Japanese and English
Good knowledge of Microsoft Office or Google Workspace
Detail-oriented, proactive, and able to work independently
Currently based in Japan with valid working eligibility
Flexibility to support occasional evening, weekend, or onsite event work
Preferred Experience
Experience within events, exhibitions, experiential marketing, advertising, production, hospitality, or travel
Experience coordinating vendors, venues, schedules, or logistics
Experience preparing proposals, quotations, invoices, or project documentation
Experience working in an international or multicultural environment
Interest in creative projects, live events, brand experiences, or corporate events
Experience supporting projects from initial planning through onsite delivery
雇用形態正社員給与350万円 ~ 500万円
募集について
本求人は転職サイトCareerCross（キャリアクロス）がIndeedへの掲載を行っております。
【求職者の方のお問い合わせについて】
■ 求人内容に関するお問い合わせ
CareerCrossは求人掲載サービスのため、各求人の詳細な職務内容や選考内容につきましては、掲載企業様より直接ご案内いただいております。
ご応募後、企業様から返信があった場合は、CareerCrossサイト内で企業の担当者様と直接やり取りが可能となります。求人内容や選考に関するご質問につきましては、企業様へ直接ご確認ください。
■ CareerCrossのサービスに関するお問い合わせ
CareerCrossのサービス利用方法等に関するお問い合わせにつきましては、以下までご連絡ください。
電話：03-5217-3900
問い合わせフォーム：https://www.careercross.com/suggestion
【CareerCross求人掲載企業様のお問い合わせについて】
Indeedでは求人の掲載停止や内容変更の手続きができません。
大変お手数ですが、該当のご依頼につきましてはCareerCross（当社）までご連絡いただけますと幸いです。
電話番号：03-5217-3900
メール：[email protected]
