Executive Assistant provides high quality and comprehensive secretarial and administrative services to CEO and MSS Mgmt including coodinating the schedule with VIP visitors and internal/external clients, email and meeting management, and travel arrangement.
Role holders may carry out tasks such as:
- Assist CEO for any ad-hoc requirements
- Assist CEO and MSS mgmt for administrative tasks such as due date control, expense management, organising schedules, maintaining diaries and making appointments
- Assist CEO and MSS mgmt for travel and accommodation arrangement
- Communite with clients on admin or logistic matters for CEO
- Co-ordinate activities, events, services and manage supplies and invoices for MSS department
- Document management including disseminating information, drafting presentations and filing
- Act as fire warden and primary point of contact for MSS area
Experience
- Minimum of 3 years of Executive Secretary's experience in an international financial firms
Skills and Qualifications
- Strong knowledge of administrative and clerical procedures
- Excellent interpersonal skills with counterparties from different cultures and backgrounds
- Deep knowledge of Japanese business manner
- Strong time management skills
- Excellent IT/PC skills e.g. Office Word, Excel
- Fluency in English both oral and written
- Proactive and self motivated person
- Have excellent communication skills, demonstrate sound work ethics, posses cultural awareness and sensitivity, be flexible and respectful, be customer service oriented
- A team player, zealous, positive and responsible
