Job Description:
DIRECTOR OF BRANCH CLINICS (DBC) SECRETARIAL SUPPORT SERVICES.
- Contractor shall provide general secretarial services to the Director of Branch Clinics (DBC), and the Director of Nursing Services (DNS).
- Contractor shall receive incoming calls and correspondence, directing to the appropriate personnel, and assist in the creation, tracking, and dissemination of official correspondence, including but not limited to new and one-of-a-kind reports, hospital instructions, memorandums, medical reports, letters, agendas, minutes, evaluations, fitness reports, awards and other related correspondence.
- Contractor will manage the calendars of the relevant directors and is responsible for filing, retrieving, and or producing incoming and outgoing correspondence, in any format, and shall regularly update and maintain files on all personnel assigned to the DBC and DNS Directorates, including but not limited to temporary additional duty request, separation or retirement request, fitness reports, projected rotation dates, tickler files and any related databases.
- Contractor shall track and submit daily DBC muster reports, assist with establishing/coordinating meetings, collecting and reporting monthly recall/alpha rosters, and other administrative duties as assigned.
(1) Correspondence and database maintenance transactions shall have minimal errors.
(2) Timely submission and efficient tracking of required reports.
(3) Perform daily tasks with minimal customer complaints.
(4) Process an average of twelve (12) transactions per hour.
Job Requirements:
- Contractor shall possess the necessary secretarial knowledge and skills required to carry out all assigned administrative duties.
- Contractor will possess excellent communication,collaboration, teamwork, and organizational skills.
- Contractor shall possess the ability to manage multiple SharePoint sites and databases, present oral and written reports using the Microsoft Office Software suite, and be able to type 40 wpm.
- Contractor shall be familiar with the Department of the Navy Correspondence Manual and Navy Performance Evaluation System instructions.
- Contractor will have the ability to learn and use multiple virtual meeting platforms available (e.g. MS Teams and Defense Collaboration Services).
Please note that pursuant to a government contract, this position requires U.S. Citizenship status.
Must be cleared by DHA Security before starting.
