仕事内容:
The Embassy of the Lebanese Republic is seeking a highly organized, discreet, and professional individual to serve as Executive Secretary to the Ambassador.
The succesful candidate will proviede high-level administrative, organizational, and logistical support to the Ambassador including:
- Managing the Ambassador’s schedules, appointments, meetings, and official engagements.
- Coordinating meetings, receptions, conferences, and other diplomatic events.
- Preparing correspondence, briefing materials, agendas, minutes, and official documents.
- Receiving and screening telephone calls, visitors, and official communications.
- Liaising professionally with government officials, diplomatic missions, international organizations, business representatives.
- Coordinating official visits, travel arrangements, itineraries, and related logistics.
- Maintaining confidential files, records, and sensitive correspondence.
- Monitoring incoming and outgoing communications and ensuring timely follow-up.
- Assisting with the preparation of speeches, talking points, briefing notes, and other materials as required.
- Supporting protocol-related activities and official functions.
- Performing other duties assigned by the Ambassador or Head of Mission.
求める人材:
Qualifications and Experience
Applicants should have:
- At least 3–5 years of relevant professional experience, preferably in an executive office, diplomatic mission, government institution, international organization, or comparable environment.
- Japanese native and fluent in English both written and spoken.
- Excellent organizational and time-management skills.
- Strong written communication and interpersonal skills.
- Proficiency in Microsoft Office and common office-management tools.
- The ability to work independently, prioritize competing demands, and meet tight deadlines.
- A high degree of confidentiality, discretion, integrity, and professionalism.
- Familiarity with diplomatic protocol and international affairs is an advantage.
Key Competencies
The ideal candidate will demonstrate:
- Exceptional attention to detail.
- Strong judgment and problem-solving ability.
- Excellent interpersonal and diplomatic skills.
- Ability to handle confidential and sensitive information.
- Professional demeanor and cultural awareness.
- Flexibility and ability to work under pressure.
- Strong coordination and multitasking abilities.
Candidates must currently reside in Japan and hold a valid Japanese Residency Permit
勤務時間・曜日:
Monday to Friday 9:00 to 16:00
休暇・休日:
Weekends
その他:
Urgent Recruitment
Inerested candidates should submit English Cover Letter and CV with photo
Only shortlisted candidates will be contacted for an interview
Job Type: Full-time
Pay: 331,700円 per month
Average number of scheduled working hours (monthly): 140 hour(s)
Language:
- Japanese (Required)
- English (Required)
