仕事内容:
Draft and maintain official correspondence, reports, briefings, presentations, records, files and databases.
Assist in organizing meetings, official visits, delegations, events, seminars and promotional activities of the Mission.
Compile information and assist with basic research and preparation of reports on matters assigned by Diplomatic Officers.
Assist in handling inquiries and communications with Japanese authorities, organizations, companies and members of the public, under the guidance of Diplomatic Officers.
Provide interpretation/translation assistance in Japanese–English and/or Japanese–Sinhala, and accompany officers on official assignments when required. Assist with reception, incoming/outgoing correspondence and other general administrative duties of the Mission.
Perform any other duties assigned by the Ambassador, Diplomatic Officers or supervising officer.
求める人材:
The Embassy of Sri Lanka, Tokyo, is seeking individuals for the Clerk/ Typist/ Office Aide post.
Position: Clerk / Typist / Office Aide
Duty Station: Embassy of Sri Lanka, Tokyo, Japan
Working Hours: Monday to Friday, 09:00 hrs – 17:00 hrs
Note: Candidates must be willing to work beyond regular office hours and on weekends when required for official duties.
Remuneration Package
· Basic Salary: JPY 200,000 per month and JPY 3,500 yearly increment up to JPY 252,500.
· Other Allowance: 30% of basic salary per month
· Bonus: Equivalent to one month's salary, paid annually on June 30 and December 31, subject to the successful completion of a six-month probationary period
· Insurance and Tax: Please note that the Embassy does not cover insurance and tax contributions; candidates are responsible for managing these independently.
Leave Entitlement
· Vacation Leave: 30 working days per year
· Casual Leave: 7 working days per year
Expected Qualifications
Candidates should meet the following minimum criteria:
· A Bachelor’s Degree or Higher Diploma from a recognized university
· For non-native Japanese users- JLPT Level N1 (Japanese Language Proficiency Test – Level 01)
· For non-native English users, a TOEIC score of over 800
· Strong computer literacy, with proficiency in Microsoft Office applications (Word, Excel, Outlook, etc.)
· Excellent communication skills in both English and Japanese
· Proven ability to communicate and work in Business English and Japanese (oral and written)
· Knowledge of additional languages will be considered an advantage
Proficiency in Information and Communication Technology (ICT) tools and systems
Age Limit
Applicants should preferably be between 25 – 40 years of age as of the final date of application submission.
Experience
Minimum of 3 years of relevant professional experience in a clerical, secretarial, or administrative role
Experience in working with diplomatic or international organizations is an added advantage
Eligibility Criteria for Foreign Nationals
Non-Japanese citizens must hold a valid work permit or residence visa in full compliance with Japanese labor regulations, specifically authorizing employment at foreign diplomatic missions.
Application Procedure
Interested candidates are requested to submit the following documents:
· A cover letter expressing their interest in the position and outlining relevant experience
· A detailed Curriculum Vitae (CV) in English, including a recent passport-sized photograph and contact details for two unrelated referees.
· Copies of all educational qualifications and language proficiency certificates must be attached to the Curriculum Vitae (CV).
· Proof of valid work permit or residence visa (for non-Japanese nationals)
· Incomplete applications will not be considered.
Applications must be submitted to the Embassy via email or post no later than 17th September 2026. (Please write 'Application' on the upper left-hand corner of the envelope)
Submit your application to:
Ambassador
Embassy of Sri Lanka
2 Chome-1-54 Takanawa, Minato City, Tokyo 108-0074
Tel. +81-3-3440-6911/12
Email: [email protected]
Only shortlisted candidates will be contacted for interviews.
勤務時間・曜日:
Monday to Friday, 9:00-17:00
Candidates must be willing to work beyond regular office hours and on weekends when required for official duties.
休暇・休日:
Vacation Leave: 30 working days per year
Casual Leave: 7 working days per year
給与:
Basic Salary: JPY 200,000 per month and JPY 3,500 yearly increment up to JPY 252,500.
Other Allowance: 30% of basic salary per month
Bonus: Equivalent to one month's salary, paid annually on June 30 and December 31, subject to the successful completion of a six-month probationary period
Insurance and Tax: Please note that the Embassy does not cover insurance and tax contributions; candidates are responsible for managing these independently.
その他:
Interested candidates are requested to submit the following documents:
- A cover letter expressing their interest in the position and outlining relevant experience
- Copies of educational qualifications and language proficiency certificates
- Proof of valid work permit or residence visa (for non-Japanese nationals)
Applications must be submitted to the Embassy via email or post no later than 21 July 2025. Only shortlisted candidates will be contacted for interviews.
Job Type: Contract
Pay: 200,000円 - 252,500円 per month
Average number of scheduled working hours (monthly): 8 hour(s)
