Marine Corps Community Services (MCCS) is looking for the best and brightest to join our Team! MCCS is a comprehensive program that supports and enhances the quality of life for Marines, their families, and others in the Marine Corps Community. We offer a team oriented environment comprised of military personnel, civilian employees, contractors and volunteers who keep the organization functioning smoothly and effectively. As a service-oriented organization, we never waver in our commitment to our Corps.
This position is located at MCCS Purchasing and Contract. Candidates selected for this position will serve as a Contracting Specialist.
This vacancy may also be eligible for the following Employee Benefits/Incentives.
401(k) Retirement Plan with up to a 5% employer match.
NAF Pension Plan that is portable to other qualified government agencies. (May be eligible to buy back military service time).
International medical and dental insurance (on/off base).
Inexpensive life insurance covers up to 3x your annual salary.
Short Term Disability Insurance up to 60% of your salary.
Up to $10,000 a year for Tuition Assistance up to graduate level.
Leave Donation Program for life's emergencies.
Professional training and development curriculum in technology and leadership.
Major Duties
At the NF03 level:
DUTIES AND RESPONSIBILITIES: Serves as Contract Specialist for the Satellite Procurement Office (SPO) and is responsible for pre-award and post award functions for a variety of services, equipment, materials and supplies. Carefully reviews the proposed request and recommends proper format and procedure for compliance with rules, regulations, and policies established by higher authority. Responsible for subject matter negotiation, preparation, completion and accuracy of the contracting and procurement process, up to the finalization of a signed contract/agreement. May meet and discuss with division director or representative to ensure that all material specifications, conditions and/or provisions desired are included in the resulting legal document. Maintain contract file, their amendments and operational records to include contract performance records, insurance certificates, wage and hour determinations issued by the Department of Labor, etc. Consults with the supervisor to set the overall objectives and resources available and develops deadlines for projects and work to be done.
Serves as NAF Purchase Card Agency Program Coordinator (APC). Ensures approving officials and purchase card holders comply with Regional Procurement Office (RPO) and Headquarters, Marine Corps (MR) purchase card policy and procedures, including training, review, and account maintenance. Monitors transactions, reconciliation procedures, and maximizes command use of purchase card. Ensures PII compliance in the handling of personal data.
Major Duties
At the NF04 level:
DUTIES AND RESPONSIBILITIES: Serves as an advisor to management on the functional effectiveness, productivity and efficiency of the Satellite Procurement Office (SPO) procurement program. Also, may provide guidance, advice and assistance to the Regional Procurement Office (RPO) and Headquarters, Marine Corps (MR). Plans, develops, and conducts analyses for current and projected programs to achieve goals and objectives.
The incumbent also serves as Program Manager for the SPO Purchase Card Program. Plans and manages the purchase card program providing direction, oversight, evaluation and administration supporting the NAF instrumentalities. Develops and implements policies ensuring the program is in compliance with regulatory guidance and state/federal statutes. Provides guidance ensuring management controls are in place for the purchase card program. Serves as team lead for assigned staff members as required. Ensures PII compliance in the handling of personal data.
Works with the staff to develop, sustain, and improve an economical, efficient, and effective overall procurement program. Reviews proposed contractual actions for conformance with applicable regulations and accepted procurement practices. Develops policies and procedures and provides guidance and assistance on a variety of procurement issues. Briefs review findings to management.
Advises management and contracting officers on matters pertaining to contracting policies and procedures. Assistance is provided upon request regarding specific situations or problems and upon receipt of changed procedures imposed by higher headquarters involving regulations, laws, and good business practices. Conducts reviews of contracts or contract changes within predetermined categories based on dollar value, method of acquisition, and other factors. Reviews for appropriate contract type, pricing provisions, selection of source, acquisition method, determinations and findings, documentation, clarity of contract terms, propriety of cited funds, and need for issuance of unpriced contractual documents. Locates errors and returns to buyer for correction.
Develops guidance material for activity contracting personnel. Publishes informational material to inform, clarify, and explain regulatory and policy changes, and to note recurring errors observed during contract review. Conducts training of contracting personnel to improve acquisition practices. Subjects are chosen on the basis of need reflected during contract review or upon development of new regulatory requirements.
Prepares supporting documentation for presentations and proposals. This position requires the establishment of partnerships and networks with various organizations in accomplishment of work. May represent the SPO/RPO at forums, working groups, committees, and meetings.
May be appointed as a Contracting Officer in accordance with warranted procurement authority or completes procurement actions under guidance of Contracting Officer. If appointed as Contracting Officer, will award contracts within the limitations set forth in the certificate of appointment.
The incumbent shall keep abreast of constant changes and innovations in government contracting; recommends and implements new procedures, as appropriate; and oversees and administers the training program for SPO staff.
Provide World Class Customer Service with an emphasis on courtesy. Assists customers and communicates positively in a friendly manner. Take action to solve problems quickly. Alerts the higher-level supervisor, or proper point of contact for help when problems arise. Adhere to safety regulations and standards. Promptly reports any observed workplace hazards, and any injury, occupational illness, and/or property damage resulting from workplace mishaps to the immediate supervisor. Adhere to established standards of actively supporting the principles of the EEO program and prevention of sexual harassment.
Performs other related duties as assigned. This is a white-collar position where occasional lifting up to 20 pounds may be required.
Qualifications
Minimum Qualifications: NF-3
1. BACHELOR'S DEGREE from an accredited college or university in contracting or acquisition planning or a related field appropriate to work of the position, OR an appropriate combination of education and experience that demonstrates possession of knowledge and skill equivalent to that gained in the above, OR THREE YEARS of practical experience that demonstrates that the applicant has acquired the knowledge, skills, and abilities equivalent to that gained in the above.
2. Must demonstrate knowledge of the organizations, program objectives, technical requirements of assigned commodities or services, business practices and sources of supply.
3. Knowledge of a limited range of contract types, required clauses, and special provisions to carry out procurement actions.
4. Knowledge of the procurement process, the activity's procurement needs, market sources, and related business practices, operations, and structures.
5. Knowledge of procurement statutes, Executive Orders, policies and regulations.
6. Must have the ability to successfully complete required training.
Qualifications
Minimum Qualifications: NF-4
In addition to the above, qualified candidates will possess:
1. BACHELORS DEGREE from an accredited college or university in contracting, acquisition planning or a related field appropriate to the work of position AND THREE YEARS of experience in the occupation, or a related field or work area, OR an appropriate combination of education and experience that demonstrates possession of knowledge and skill equivalent to that gained in the above, OR appropriate experience that demonstrates that the applicant has acquired the knowledge, skills, and abilities equivalent to that gained in the above.
2. Demonstrates skill to analyze and evaluate effectiveness and efficiency of implementation and sustainment of a government procurement system. Some Non-Appropriated Fund (NAF) experience preferred.
3. Must have knowledge of procurement regulations, contract law, and acquisition planning; government and/or commercial procurement practices; contract policies and procedures, performance requirements and negotiation techniques.
4. The incumbent must have the skill to analyze and evaluate procedures, and systems, authorized expenditures and accounting systems to improve operations.
5. Skill to perform surveys to determine compliance with established policies and procedures and establish sound management practices.
6. Must be able to communicate effectively orally and in writing with executive level staff and external agencies.
7. Skill to operate a personal computer and associated equipment to produce work using software programs such as word processing, spreadsheet, and automated purchasing systems.
This activity is a Drug-free workplace. The use of illegal drugs by NAF employees, whether on or off duty, cannot and will not be tolerated. Federal employees have a right to a safe and secure workplace, and Marines, sailors, and their family members have a right to a reliable and productive Federal workforce.
This position is designated as a Position of Trust, and the incumbent must be eligible for a background check. Appointment and continued employment are subject to a favorable National Agency Check with Inquiries (NACI) background check. Must file an annual Confidential Financial Disclosure report (OGE form 450).
Please include MONTH/YEAR and HOURS per week for all previous work experience listed on the resume. If there is no indication of time in position, we will credit the minimum.
How To Apply
All applications must be submitted online via the MCCS Careers website.
Resumes/applications emailed or mailed will not be considered for this vacancy announcement. To be considered for employment, the application or resume must be submitted online by 11:59 PM (ET) on the closing date of the announcement.
Note: To check the status of your application or return to a previous or incomplete application, log into your MCCS user account and review your application status.
Required Documents:
- Education/certification certificate(s), if applicable.
- Proof of foreign education is not necessary for applicants unless it is listed as a requirement, as specified in the PD or qualification standards. If a foreign institution's education is used to fulfill those requirements, then a credential evaluation verifying U.S. equivalency will be necessary.
- If prior/retiring military, DD214 Member Copy/Statement of Service
- PCS Orders and Family Entry Approval (Military) OR Sponsor's Letter of Employment (Civilian)
- If you have prior federal employment, please submit your most recent Personnel Action Report (PAR), SF-50, SF3434, SF2545, or paperwork that is equivalent to the others listed.
MILITARY SPOUSE PREFERENCE
All military and DoD civilian spouses are required to provide a copy of their sponsor's orders during the application process. If a copy of the orders are not submitted during the application process, the spouse will NOT be considered as part of the military spousal preference population when being routed to the hiring manager for consideration.
** NOTE - In accordance with MCO P12000.11A there is no limit to the number of times spousal preference may be applied to referral and selection for non-continuing positions (flexible). Spouses may be simultaneously referred for continuing and non-continuing positions. Eligibility of spousal preference terminates upon acceptance or declination of an offer for a Regular Full-Time or Part-Time position, even if the spouse elects any other categories on the initial application. (Applies to all positions NF03 and below level)
LEGAL IMMIGRATION STATUS RESPONSIBILITY
**NOTE (1) In regards to your current legal residence status in Japan, it is your responsibility to maintain legal residence status and take necessary steps to retain a current Visa up until you are employed with MCCS and issued SOFA status.
**NOTE (2) For applicants with Japanese permanent residency status; in accordance with USFJI 36-2611, para. 4.2.2.1., the individual is not entitled to acquire double residency status in Japan. SOFA status will be granted once you take an action to relinquish Japanese permanent residency.
Closing Statement
GENERAL INFORMATION: Applicants are assured of equal consideration regardless of race, age, color, religion, national origin, sex, GINA, political affiliation, membership or non-membership in an employee organization, marital status, physical handicap which has no bearing on the ability to perform the duties of the position. This agency provides reasonable accommodations to applicants with disabilities. If you need a reasonable accommodation for any part of the application and hiring process, please notify the agency. The decision on granting reasonable accommodation will be on a case-by-case basis.
It is Department of Navy (DON) policy to provide a workplace free of discrimination and retaliation. The DON No Fear Act policy link is provided for your review: https://www.secnav.navy.mil/donhr/Site/Pages/No-Fear-Act.aspx
As part of the employment process, Human Resources Division may obtain a Criminal Record Check and/or an Investigative Consumer Report. Employment is contingent upon the successful completion of a National Agency Check and Inquiries (NACI). For all positions requiring access to firearms or ammunition, the Federal Government is prohibited from employing individuals in these positions who have ever been convicted of a misdemeanor crime of domestic violence, or a felony crime of domestic violence adjudged on or after 27 November 2002. Selectees for such positions must submit a completed DD Form 2760, Qualification to Possess Firearms or Ammunition, before a final job offer can be made.
Direct Deposit of total NET pay is mandatory as a condition of employment for all appointments to positions within MCCS.
This activity is a Drug-free workplace. The use of illegal drugs by NAF employees, whether on or off duty, cannot and will not be tolerated. Federal employees have a right to a safe and secure workplace, and Marines, sailors, and their family members have a right to a reliable and productive Federal workforce.
Involuntarily separated members of the armed forces and eligible family members applying through the Transition Assistance Program must submit a written request/statement (may be obtained from the MCCS Human Resources Office) and present ID card with "TA" stamped in red on front of card.
ALL ONLINE APPLICATIONS MUST BE RECEIVED BY 1159PM EASTERN TIME (ET) ON THE CLOSING DATE LISTED IN THE JOB POSTING.
